Every employee helps keep our accounting system accurate and ensures we follow our contract rules. All employees are expected to do this every day. These actions show our commitment to doing business honestly and taking responsibility for our work.
Please take a few moments to review the following important reminders:
- Record your time every day. Enter hours worked in the official timekeeping system daily. Daily time entry helps ensure accuracy and compliance.
- Overtime hours must be scheduled and approved in advance. Overtime eligibility and determinations must be made in accordance with POL-HR-413.
- Have your current work authorization available. Found here: PCIS
- Record only the hours you worked. Charge your time to the project or indirect account where the work was performed. Never charge time based on available funding rather than the work performed.
- Never estimate hours or pre-fill timesheets (except for planned absences).
- Process labor corrections properly. If you discover an error on your timesheet, make the correction using the approved timekeeping process (UCOR Form-248). All changes must maintain an audit trail and receive any required approval.
- Review your timesheet before certifying it. Before approving your timesheet, confirm that it is complete, accurate, and reflects work performed during the pay period. Your certification attests that the information is true and correct.
- All timesheets must be reviewed and approved by your Manager/Supervisor.
If you have any questions regarding labor charging, timekeeping procedures, or compliance requirements, please contact your manager or a member of the payroll team before submitting your timesheet.
Links to UDM:
- DIR-UCOR-507 R10 Employee Charging Practices
- POL-HR-413 R7 Overtime
- PROC-CF-1502 R2 Acknowledgement of Hourly Employee Personal Time Records
- Form-248 R7 Labor Correction
